Onboarding Manager

Job Code # 354

Job Location-  Mumbai

Salary- 10 LPA to 15 LPA

Key skills-
a) Any Graduate
b) Min 10 Years experience in Workday
c) Experience in Onboarding

Job Description-
Key Responsibilities:

1. Workday System Administration & Support:
o Oversee and manage the Workday onboarding process for new hires across multiple global locations.
o Ensure new employees are properly set up in Workday, including completing necessary
documentation, benefits enrollment, and tax forms.
o Provide guidance to new hires on how to navigate Workday for self-service tasks, such
as updating personal information, viewing paystubs, and managing benefits.

2. Global Onboarding Coordination:
o Work closely with local HR teams to ensure that global compliance requirements are
met within Workday for each region (i.e., tax laws, work permits, benefits offerings).
o Customize and configure Workday onboarding templates, workflows, and notifications
for various countries to ensure a consistent yet region-specific experience.
o Ensure timely completion of onboarding tasks and that all required documents are
submitted and properly stored in Workday.

3. Cross-Functional Collaboration:
o Partner with HR, IT, Legal, and other departments to ensure a seamless onboarding
experience for new employees.
o Collaborate with the Learning and Development team to ensure that relevant training
modules are assigned to new employees within Workday.
o Liaise with IT to ensure new hires have the necessary technology and access to relevant
systems, including Workday, before their start date.

4. Employee Experience & Engagement:
o Develop and implement strategies to improve the global onboarding experience,
ensuring that new hires feel welcomed, informed, and prepared for their first day.
o Provide virtual orientations or webinars on how to use Workday and other systems.
o Monitor feedback from new hires regarding the onboarding process and Workday
experience to continuously improve the onboarding journey.

5. Reporting & Analytics:
o Utilize Workday reporting tools to track and measure the success of onboarding
programs, providing insights to HR leadership for continuous improvement.
o Create regular reports on onboarding progress, compliance, and completion rates for
global teams.
o Analyze global onboarding metrics to identify trends, gaps, and areas for improvement
in the onboarding process.
6. Continuous Process Improvement:
o Stay updated on the latest Workday features, enhancements, and best practices.
o Recommend process improvements to streamline and enhance the onboarding
experience, leveraging Workday capabilities to drive efficiency.
o Test and implement new Workday features or updates related to the onboarding
process.

Qualifications:
• Bachelor’s degree in Human Resources, Business Administration, Information Systems, or a
related field (preferred).
• 10+ years of experience working with Workday, specifically in onboarding or HRIS administration
(preferred).
• Strong understanding of Workday onboarding modules and functionalities.
• Knowledge of global HR and compliance standards, including payroll, benefits, and labor laws in
multiple regions.
• Excellent communication skills, with the ability to provide clear and detailed instructions to
employees from diverse backgrounds.
• Strong organizational skills with attention to detail and the ability to manage multiple
onboarding projects simultaneously.
• Proficiency with MS Office Suite and reporting tools; experience in Workday reporting is a plus.
• Experience in cross-functional collaboration and working with remote teams.